After the COVID-19 era, managing meetings has become more crucial than ever, especially in remote settings. However, using traditional methods for scheduling and conducting meetings online often leads to miscommunication and missed deadlines. That’s where meeting management software comes in to save enterprises from streamlining the meeting schedule. Hence, below, we’ll discuss 10 meeting management software that fulfills the demand for meeting management solutions.
What is Meeting Management Software?
Designed with scheduling features, the best meeting management software helps organizations in arranging and scheduling meetings. Such software leverages digital calendars, agenda creation, and innovative communication tools for effective communication in meetings. Moreover, they support recording features and action items to improve data accountability.
Besides scheduling and recording, these tools allow users to arrange pre-meeting preparations and post meeting follow up for improved productivity. During the meetings, they facilitate the of exchange information, note-taking, and task assignment to streamline workflow.
10 Best Meeting Management Software
Since you know about meeting management tools, let’s move ahead and explore the best software of 2024. This section covers comprehensive details of each software, including features and pricing, letting you determine which one suits you best.
1. ClickMeeting
For arranging large-scale webinars, consider this software meeting management as it can accommodate a large number of people. Scheduling live webinars can be hectic, so utilize its automated webinar tool to create meeting links that you can use again. In addition, with its whiteboard, one can organize ideas and plan meetings. After you’ve conducted the webinar, head to the statistic tool to overview the session performance.
Key Features
- Whether for personal or professional use, users can create customized invitations for their clients.
- Furthermore, using ClickMeeting, you can conduct surveys and polls using the software.
- In addition to meetings, you can utilize its streaming tool to broadcast sessions on Facebook and YouTube.
Pricing Plans
- Live: $32/month
- Automated: $48/month
2. Slack
Slack is another best meeting management software that allows users to create channels for organized communication. Furthermore, users can send audio and video recordings to share insights while making use of the Clips feature. Its AI feature will also help you summarize long conversations or create a recap of different channels. For data sharing, it has fast proceeded data sharing capability through which you can share files in any format.
Key Features
- There is an announcement tool through which you can add notifications of the pre-scheduled meetings for employees.
- Moreover, with features like Slack Enterprise Key Management, this platform ensures that your data is safeguarded from misuse.
- You can also use Slack Connect to link with other third-party tools such as Google Drive, OneDrive, Highspot, and Lucidchart for automating tasks.
Pricing Plans
- Pro: $8.75/month
- Business+: $15/month
3. Microsoft Teams
Being web and desktop-based software, Microsoft Teams offers a comprehensive range of tools for online meetings and video conferencing. If you are someone who adores personalization, this platform offers you the ease of tailoring backgrounds during meetings. Moreover, for presentations, users can share screens to display their content across different platforms. For sharing points during meetings, make use of its chat box tool for clear communication.
Key Features
- This software meeting management facilitates AI-powered audio and video experience in Teams Rooms to give real meeting experience.
- For blazing-fast file sharing, users get built-in access to other apps to share data in any format.
- Furthermore, with its trend and analysis tool, it keeps track of the meeting’s performance for further updates.
Pricing Plans
- Microsoft Teams Essentials: $4.00 user/month
- Microsoft 365 Business Basic: $6.00 user/month
- Microsoft 365 Business Standard: $12.50 user/month
4. Zoho Meeting
Zoho Meeting is one of the products of Zoho as it offers you different types of products such as Sales, Marketing, HR, and Project Management. Having the ability to create forms, use this tool to generate survey or evaluation forms for employees. Moreover, if you want to arrange a private meeting, there is a personal room for hosting secure meetings. Using this online meeting software, you can also screen share and record meetings to keep track of the records.
Key Features
- Besides, Zoho Meeting comes with a live transcription tool with AI-powered keynotes for creating accurate meeting summaries.
- Using its online whiteboard for collaboration, you can now brainstorm meeting ideas or plan projects from anywhere.
- On this meeting management software, one can lock the meetings to ensure only invited ones can join.
Pricing Plans
- Standard: $2 per host/month
- Professional: $3 per host/month
5. Google Meet
Another best meeting management software on the list is Google Meet, which enables users to arrange meetings from anywhere. During the conference, handlers can change the backgrounds while applying interactive effects and filters to make interaction enjoyable. Furthermore, its built-in Live Captions feature offers transcriptions of the person as we speak during the meeting. Despite that, one can use this software to co-watch and co-listen with live sharing for enhanced collaboration.
Key Features
- Google Meets allows you to accommodate up to 100 people in video calls without charging a hefty amount.
- Users can also create links to meetings that are easily shared across platforms to access the meetings quickly.
- For data privacy, this software ensures that no data is shared with third parties to maintain confidentiality.
Pricing Plans
- Business Starter: $6 per user/month
- Business Standard: $12 per user/month
- Business Plus: $18 per user/month
6. MeetGeek
With this meeting management system, this software will automatically generate the AI meeting minutes and highlights in 30+ languages. Furthermore, you can choose from various meeting templates from Board to Interview to ensure each format meets specific needs. As far as integration is concerned, MeetGeek is accessible on Slack, Zapier, Notion, and many more for improved productivity. Finally, you can use its AI summarizer to transfer meeting details into digestible information for better comprehension.
Key Features
- With its Search Past Meetings tool, this platform enables you to save meetings in one place for easy accessibility.
- For collaboration, MeetGeek allows users to highlight, share, or copy written details for clear communication.
- With its custom branding feature, enterprises can increase their brand awareness by scheduling band meetings.
Pricing Plans
- Pro: $19/user/month
- Business: $39/user/month
- Enterprise: $59/user/month
7. Zoom
Offering accessibility on mobile phones, this software meeting management tool allows you to arrange audio and video meetings. Besides that, there is a Team Chat tool through which you can communicate with your team members during meetings. For improved productivity and workflow, one can make summaries of the meeting using its AI Companion. Also, its built-in scheduler enables users to pre-schedule the meetings to streamline planning.
Key Features
- Having a visitor management tool, you can keep track of the number of visitors who joined the meeting.
- Furthermore, there is the facility of creating personal meeting rooms to share confidential details.
- Its mail and calendar tool enables you to connect Gmail to a Microsoft 365 account to use mail alongside meetings.
Pricing Plans
- Pro: $14.99 per month
- Business: $21.99 per month
8. Doodle
Doodle is a web-based meeting management software that leverages separate features for individuals, teams, and enterprises to meet certain needs. In terms of personal usage, its scheduler allows you to arrange the meetings while connecting you to the calendar. For meetings, users can set conferences in group polls to gather participants based on their availability. Furthermore, one can connect Doodle with Zoom, Google Meet, or Webex through links to promote your brand.
Key Features
- Its client booking tool enables users to book clients instead of sending them separate emails.
- With its built-in calendar, one can also personalize their availability for meetings, ensuring effective scheduling.
- No matter the plan you opt for, users can enjoy a seamless meeting experience without any ads.
Pricing Plans
- Pro: $14.95 per user per month
- Team: $19.95 per user per month
9. GoTo Meeting
Being one of the best meeting management software, GoTo Meeting enables you to generate breakout rooms during meetings. With this, you can split the attendees into small groups to communicate and collaborate effectively with them. Alongside that, its transcription feature automatically transcribes meeting details for you. This means that you don’t have to hire a notetaker to highlight the key details of the conference.
Key Features
- You can utilize its Drawing Tools to collaborate or present the concept in an easier way to the audience.
- GoToMeeting can easily integrate with the hosts of other platforms, such as Outlook or Microsoft Teams, for better collaboration.
- This meeting management application also offers the Calle Me feature, through which it calls you when the meeting is about to start.
Pricing Plans
- Professional: €10.75/month
- Business: €14.33/month
10. ProofHub
This meeting management software is commonly labeled as a team collaboration tool in professional settings, especially in the remote work sector. It makes project monitoring transparent through reports, time tracking, Gantt view, and daily agenda features. Notably, it ensures sensitive data protection with 128-bit SSL encryption and enables custom role allocations for restricted access to information.
Key Features
- In terms of communication, it facilitates one-on-one chat, group chat, notifications, events, and attachment transfer options.
- Additionally, teammates can collaborate using its real-time commenting, file versioning, one-click approval, and share multiple file format capabilities.
- For meeting management, this software is equipped with milestones, templates, forms, tasks, subtasks, and workflow features.
Pricing Plans
- Essential: $50/month
- Ultimate Control: $99/month
Enhance Your Meeting Management Software with ZEGOCLOUD
Since you know about some of the best meeting management software, ensure uniqueness while creating your software. For that, switch to ZEGOCLOUD to cater to your creative needs, as this platform leverages innovative APIs and SDKs. With these, you can insert comprehensive communication tools that can be personalized based on your preferences. Moreover, with its Video Call SDK, you can insert the call invitation links feature in your software for quick access.
Besides, one can add call quality monitoring and super-resolution features for enhanced visibility. As far as audio calls are concerned, consider embedding engaging audio effects like AI voice changers or revered effects for engagement. To let users focus on the meeting, its AI noise reduction tool will allow you to focus on human voice for effective communication.
Normally, many meeting management software lacks a live streaming function that is versatile for the user. Surprisingly, with ZEGOCLOUD live streaming API, developers can accommodate live interaction tools to let users communicate with the audience. Not only that, for broadcasting, make use of watermark branding to display your brand logo during the streams. Lastly, developers can speed up feature integration through ZEGOCLOUD since it facilitates over 20 UIKits and UI components.
Conclusion
Summing up, software meeting management tools are a reliable choice to arrange and schedule meetings for enhanced collaboration and communication. However, seeking one that offers an array of features is rare. Therefore, as a developer, if you are creating software that stands out, consider using ZEEGOCLOUD to stand out among competitors.
This guide has explored comprehensive details on ZEEGOCLOUD features and how they can boost the performance of your website. So, dive into the details, and explore how you can generate compelling software of your own.
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